Productivity
Independently reviewed
Updated
We reviewed popular Productivity apps for Mac to highlight strengths, trade-offs and who each tool is best for. Use the rankings, comparison table and filters to shortlist options.
Start with the top-ranked apps, then refine by pricing, platform and features.
Airtable leads our Mac rankings for most teams. Consider Otter.ai if you need a strong alternative with a different pricing or workflow fit.
| Feature | Airtable | Otter.ai | Granola | ONLYOFFICE | Smartsheet | Quip | Numbers |
|---|---|---|---|---|---|---|---|
| Editor rating | 4.5 | 5.0 | 4.0 | 4.4 | 4.6 | 4.2 | 4.4 |
| Pricing | Free+Paid | Paid Subscription | Free plan | Open source | Paid Subscription | Paid Subscription | Free+Paid |
| Starting price | From $20/seat/mo | 16.99 | Free | — | From $9/user/mo | $10/user/mo annual | — |
| Free plan | Included | Included | Included | Yes | Included | Included | Included |
| Platforms | Web app, iOS (iPhone & iPad), Android, macOS, Windows | Web app, Browser extension, iOS (iPhone & iPad), Android, macOS, Windows | iOS (iPhone & iPad), Android, macOS, Windows | Web app, iOS (iPhone & iPad), Android, macOS, Windows, Linux, Self-hosted / On-premise | Web app, iOS (iPhone & iPad), Android, macOS, Windows | Web app, iOS (iPhone & iPad), Android, macOS, Windows | Web app, iOS (iPhone & iPad), macOS |
Transparent criteria and editorial standards behind every score in this guide.
We evaluate Productivity apps for Mac on features, ease of use, value for money, integrations, and real user feedback. Apps are ranked by AppsInsight Score within this guide, with editorial adjustments when hands-on testing reveals a clear winner for this use case or audience.
Quick answers about the best Mac options.
Our editors currently rank Airtable #1 among Productivity apps for Mac based on AppsInsight Score, features, pricing, and user feedback. See the full ranked list on this page for alternatives.
Many Productivity apps for Mac include free plans or trials. Use the pricing filter on this page to browse free and freemium options.
We evaluate Productivity apps for Mac on features, ease of use, value for money, integrations, and real user feedback. Apps are ranked by AppsInsight Score within this guide, with editorial adjustments when hands-on testing reveals a clear winner for this use case or audience.
Cross-platform task, note-taking, and planning app with calendar views and habit tracking. TickTick is a task and note-taking app for people who need one place for tasks, habits, and schedules.
AI meeting notes with searchable transcripts and workflow handoff Otter.ai is an AI notetaker for meetings, interviews, and day-to-day conversations.
Spreadsheet-style work management platform for projects, portfolios and processes at scale. Smartsheet is a work management platform that takes the spreadsheet interface most teams already know and builds a full project, portfolio and process management system around it.
Spreadsheet-database hybrid for flexible workflows Airtable looks like a spreadsheet and behaves like a database.
Free web spreadsheets or full desktop power with Microsoft 365 and Copilot AI Microsoft Excel is the spreadsheet most of the world learned on, and it now comes in two distinct forms: a free version that runs in a browser…
Apple's free spreadsheet app with polished templates and real-time collaboration Numbers, listed on the App Store as “Numbers: Make Spreadsheets”, is Apple Inc.’s spreadsheet app.
Open-source office suite with spreadsheet, document and presentation editors, free desktop apps and a cloud collaboration platform ONLYOFFICE is an open-source office suite built by Ascensio System SIA, a company registered in Riga, Latvia.
Free, open source desktop spreadsheet from The Document Foundation. LibreOffice Calc is the spreadsheet application inside LibreOffice, the free and open source office suite developed by The Document Foundation, a charitable foundation under German law headquartered in Berlin.
Local computer memory for every AI agent - it remembers your whole day, fully on your device LUCI’s premise is that AI agents are brilliant in the session and blind to everything around it – so you become the courier…
Your meetings are the prompt - record once, remember forever, and let Claude Code use it. Timeless Code: meetings as memory for Claude Code Timeless (previously timeOS, operated by Supertools, Inc.) pitches a simple idea: your meetings are the prompt.
Free all-in-one office suite for documents, spreadsheets, presentations and PDF WPS Office is an all-in-one office suite from Kingsoft Office Software Inc., a company founded in 1988 that reports more than 3,000 employees.
Collaborative docs, spreadsheets and chat - built into Salesforce Important availability notice: Salesforce is retiring Quip.
AI meeting notes without a meeting bot Granola is an AI notepad for back-to-back meetings.
Native Mac management for Backblaze B2 buckets, keys and file operations. Bucketree: B2 administration with a Mac front door Bucketree is a native Mac file manager for Backblaze B2, published by MacUpp, a Web Upp Limited brand.
Floating Markdown notes for Mac. Pay once, own your files Flotnote is a floating Markdown notepad for macOS 13 or later.
Local-first Apple journal with AI replies memory and opt-in shared reflections middle place is an Apple-device journal with an AI conversation that remembers context from earlier entries and chats.
Free desktop flowchart and graph editor with automatic layout and data import yEd Graph Editor is a free desktop diagramming application from yWorks.
Free flowcharts and diagrams in your browser or on your desktop What draw.io does draw.io, also known through its free web editor at diagrams.net, is diagramming software for flowcharts, process maps, network diagrams and other visual documentation.
Cross-platform task, note-taking, and planning app with calendar views and habit tracking.
Collaborative docs, spreadsheets and chat - built into Salesforce
Apple's free spreadsheet app with polished templates and real-time collaboration
Free all-in-one office suite for documents, spreadsheets, presentations and PDF
Open-source office suite with spreadsheet, document and presentation editors, free desktop apps and a cloud collaboration…
