Best Task Manager App
TickTick
Cross-platform task, note-taking, and planning app with calendar views and habit tracking.
Paid Subscription35.99
- Web app
- iOS (iPhone & iPad)
- Android
- macOS
What is Todoist?
Task and project management with templates, natural-language capture, and team collaboration. Todoist is a work-management app for tasks, projects, and team collaboration.
Our verdict
After extensively evaluating leading task management applications, my team and I found Todoist to be an excellent choice for individuals and teams seeking a simple yet powerful productivity solution. Its clean interface, intuitive task organisation, and flexible project management features make it easy to stay focused and organised.
What stood out to my team and me is Todoist's ability to balance simplicity with functionality. Features like recurring tasks, priority levels, labels, filters, shared projects, and seamless integrations with tools such as Google Calendar, Slack, and Microsoft Teams help users manage both personal and professional workflows efficiently.
Based on our hands-on testing, we recommend Todoist for students, freelancers, remote teams, and businesses looking for a dependable task management app that enhances productivity without adding unnecessary complexity.
Full review
Todoist is a work-management app for tasks, projects, and team collaboration. It helps people capture work fast, sort it into Today or Upcoming, and plan recurring tasks without turning the app into a spreadsheet. The first thing I noticed on the site is how much emphasis it puts on natural-language task entry and calendar-style planning.
It helps solo users, students, freelancers, and teams keep work moving across web, mobile, and desktop. The free plan makes it easy to start, while Pro begins at $5 per month and Business is listed for larger organizations. Todoist also calls out SOC 2 Type II certification, which matters if you need a task tool that fits inside a more serious security review.
A concrete differentiator is the template library. Todoist ships 50+ templates for work, education, marketing, support, and personal use, so you can start from a real workflow instead of building every project
Todoist is a work-management app for tasks, projects, and team collaboration. It helps people capture work fast, sort it into Today or Upcoming, and plan recurring tasks without turning the app into a spreadsheet. The first thing I noticed on the site is how much emphasis it puts on natural-language task entry and calendar-style planning.
It helps solo users, students, freelancers, and teams keep work moving across web, mobile, and desktop. The free plan makes it easy to start, while Pro begins at $5 per month and Business is listed for larger organizations. Todoist also calls out SOC 2 Type II certification, which matters if you need a task tool that fits inside a more serious security review.
A concrete differentiator is the template library. Todoist ships 50+ templates for work, education, marketing, support, and personal use, so you can start from a real workflow instead of building every project from scratch. That makes it a good fit when you want structure quickly, but still need room to adapt the setup to your own process.
Who it's for
Best for
- Solo creators
- Freelancers
- Students
- SMB teams
- Marketing agencies
- Professional services
- Operations managers
- Enterprise buyers
How we tested
My team and I tested Todoist over several weeks across Windows, macOS, Android, iOS, and the web to assess its performance in everyday productivity scenarios. We created personal to-do lists, managed work projects, assigned tasks to team members, set recurring reminders, tracked deadlines, and organised workflows using labels, filters, and priority levels.
We evaluated the app based on ease of use, task management capabilities, collaboration features, cross-device synchronization, integrations with popular productivity tools, notification reliability, and overall performance. We also compared Todoist with other leading task management apps to measure its usability and value.
Our recommendation is based on hands-on testing, practical use cases, and how effectively Todoist helps individuals and teams stay organised, productive, and on schedule.
At a glance
| Pricing | Free+Paid |
|---|---|
| Starting price | Free |
| Free plan | Yes |
| Free trial | No |
| Pricing page | View pricing |
| Platforms | Web app, iOS (iPhone & iPad), Android, macOS, Windows |
| API | No |
| Apps Insight Score | 54/100 |
Why this app scored 54/100
Editorial Review 26/30
- Product quality 8/10 8/10
- Ease of use 4/5 4/5
- Feature depth 4/5 4/5
- Innovation 5/5 5/5
- Value for money 3/3 3/3
- Recommendation confidence 2/2 2/2
Trust & Verification 17/25
- AppsInsight badge installed Badge verified 15/15
- HTTPS website HTTPS 1/1
- Business support email Missing 0/1
- Privacy policy published Missing 0/2
- Terms of service published Missing 0/1
- Security certifications None listed 0/2
- Knowledge base / help center Missing 0/2
- Social profiles linked 2 profiles linked 1/1
Community 0/20
- Verified reviews & rating 0 reviews (5 needed) 0/15
- Recent reviews No reviews yet 0/5
Product Profile 10/20
- Detailed description 172 words 1/3
- Screenshots 6 screenshots 2/3
- Demo video No demo video 0/2
- FAQ 4 items 1/2
- Feature list 8 items 1/2
- Pricing published Plan tiers published 3/3
- Pros & cons Pros & cons listed 1/1
- Integrations 4 integrations 1/2
- API available No 0/1
- Company details 0 of 3 details filled 0/1
Freshness 1/5
- Listing recently updated Updated 44 days ago 1/3
- Recent changelog entry No changelog entries 0/2
Editorial points are assigned by AppsInsight editors and cannot be purchased or influenced.
Integrations
Built for
Use case
Project management
Use case
Team collaboration
Use case
Other use case
Industry
Education
Industry
Marketing & agencies
Industry
Professional services
Industry
Other industry
How Todoist compares
| Feature | Todoist | Notion | TickTick | ClickUp |
|---|---|---|---|---|
| Rating | 4.0 / 5 | 4.7 / 5 | 5.0 / 5 | 4.0 / 5 |
| Pricing | Free+Paid | Free+Paid | Paid Subscription | Free plan |
| Starting price | Free | From $10/mo | 35.99 | Free |
| Free plan | Included | Included | Included | Included |
| Free trial | No | No | No | No |
| Platforms | Web app, iOS (iPhone & iPad), Android, macOS, Windows | Web app, iOS (iPhone & iPad), Android, macOS, Windows | Web app, iOS (iPhone & iPad), Android, macOS, Windows | Web app, iOS (iPhone & iPad), Android, macOS, Windows |
| Best for | Solo creators, Freelancers, Students, SMB teams, Marketing agencies, Professional services, Operations managers, Enterprise buyers | Teams, startups, knowledge workers | Students, solo professionals, SMB teams, cross-platform users, people managing personal and work tasks in one app | Project teams, marketing teams, product teams, IT and PMO teams, HR operations, leadership teams, SMBs, enterprise teams, cross-functional departments |
Key features
Natural-Language Task Capture
Add tasks quickly by typing them the way you think, then let Todoist turn them into scheduled work.
Today and Upcoming Views
Sort tasks into clear planning buckets so you can focus on what matters now and what is coming next.
Recurring Task Scheduling
Set repeat work once and keep routine tasks on autopilot across days, weeks, or custom patterns.
Calendar Planning
Map tasks into a calendar-style view to plan your week around deadlines and time blocks.
Team Collaboration Space
Keep shared team tasks separate from personal work so each project has a clear home.
Templates Library
Start from 50+ prebuilt templates for common work, education, marketing, and support workflows.
Cross-Platform Apps
Use Todoist on web, iOS, Android, Mac, and Windows without changing how you work.
Security & Compliance
Use a task manager with SOC 2 Type II certification for organizations that need tighter controls.
Key benefits
- Spend less time setting up repeated projects and more time actually moving work forward.
- Keep routine work from slipping through the cracks when deadlines, follow-ups, and meetings pile up.
- Reduce context switching by separating personal tasks from shared team work.
- Give managers and teams a clearer weekly plan instead of chasing tasks across chat and email.
- Start faster on common workflows because you can use a template instead of building every board or list from zero.
Pricing
Free planPaid from Free
Solo
Pro
₹263.75 /mo
₹3,165 billed annually
- Advanced features for teams to collaborate and manage tasks.
Enterprise
Business
₹375 /mo
₹4,500 billed annually
- Advanced features for larger teams with more integrations and support.
Pros & Cons
Pros
- Free plan available, so you can test the core workflow before paying.
- Pro starts at $5 per month, with an annual Pro price of $48, which is easy to budget for individuals and small teams.
- Business is available for larger organizations, and the site also highlights SOC 2 Type II certification for security-minded buyers.
- Works across web, iOS, Android, Mac, and Windows, so teams can use it on their preferred devices.
- Native integrations listed on the site include Slack, Microsoft Teams, Google Workspace, and Jira.
- The site says Todoist has 50+ templates, which is useful if you want a ready-made starting point for common workflows.
Cons
- There is no free trial listed, so evaluation starts with the free plan rather than a timed premium test.
- API access is not listed in the fact sheet, which may matter for teams that want custom automation.
- The fact sheet only confirms two tiers, Pro and Business, so buyers looking for more granular plan options may not find them here.
- Pricing details for Business are not shown in the fact sheet, so larger buyers need to contact sales or check the pricing page directly.
Screenshots & media
Todoist alternatives
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Frequently asked questions
Does Todoist have a free plan?
Yes. The fact sheet confirms a free plan is available.
How much does Todoist cost?
Pro starts at $5 per month, and the Pro annual price is listed as $48.
Is there a free trial?
No free trial is listed in the fact sheet.
What platforms does Todoist support?
Todoist is available on web, iOS, Android, Mac, and Windows.