Planday
Shift scheduling, time tracking and payroll-ready workforce management for hourly teams
Paid Subscription$2.99/user/mo30-day trial
- Web app
- iOS (iPhone & iPad)
- Android
Planday vs When I Work
A side-by-side comparison to help you choose.
It is a close call
Both apps score similarly — your choice depends on your priorities below.
When I Work
All-in-one employee scheduling, time tracking and team messaging for hourly teams
Paid SubscriptionFrom $2.5014-day trial
- Web app
- iOS (iPhone & iPad)
- Android
Feature comparison
| Planday | When I Work | |
|---|---|---|
| Rating | 4.4 / 5 | 4.4 / 5 |
| Pricing | Paid Subscription | Paid Subscription |
| Starting price | $2.99/user/mo | From $2.50 |
| Free plan | Included | Included |
| Offers free trial | Yes (30 days) | Yes (14 days) |
| Platforms | Web app, iOS (iPhone & iPad), Android | Web app, iOS (iPhone & iPad), Android |
| Integrations | — | Zapier |
| Best for | Restaurants, hotels, care homes and retail teams of 10+ staff who live by the weekly rota Businesses already running Xero accounting or payroll Managers who need punch-clock time tracking tied to payroll reporting Multi-site operators wanting revenue-versus-wage forecasting | Restaurants, cafes, bars Retail shops and franchises Healthcare providers and clinics Multi-location service businesses Any hourly, shift-based team of 5 to 500 |
| Founded | 2004 | — |
| Company | Planday (part of Xero) | When I Work, Inc. |